Staff planning · plan and reality
Every shift shows two things: thin on top, what was planned; below, when the person was actually there. When the two differ, you see it at a glance. Here you find every situation from Kita life with an example.
Staff planning is an add-on. At its core Bienenstock stays the capture at the tablet. You only enter the planned hours and have the complete record. We connect your HR and payroll software free of charge.
Over: the plan as a thin line on top, the actual time below.
Running: plan and actual time up to now, the remaining plan after that.
Still to come: only the light plan. You can move it.
One row
A shift from 07:00 to 15:00, viewed at 11:00. The numbers explain the five parts.
One shift, viewed at 11:00
Colours
Try it
Time runs on its own. Or drag the slider: what is over becomes the thin plan line with the actual time below. Anyone who stays longer gets yellow overtime.
Sunflower group
Thursday · five people
9 cases
Each row shows one shift between 6 am and 6 pm. On the right: what it adds up to in the end.
Planned
The shift lies entirely in the future.
In progress
Up to now you see plan and actual time, after that the remaining plan.
Finished as planned
Came and left as planned.
Came late, left early
The missing time is hatched orange.
Stayed longer
Time after the planned end is yellow until you decide how it counts.
Here without a plan
There was no plan for this person. That is exactly what the row shows.
Working from home
The plan stays the same, the bar shows home office in its own colour.
Sick
A flat, hatched bar with the name.
Not checked in
The day is over and there is no check-in. You record why.
6 cases
Overtime, still open
Stayed longer, not decided yet.
Overtime approved
The time is credited to the hours account.
Staying longer right now
The plan ended at 10:30 and the person is still here.
No contract time
A day without agreed working hours, for example Saturday.
Arrived early
Checked in before the planned start.
Planned extra hours
The plan is longer than the contract.
6 cases
Planned break
The break is entered in the plan.
Break still to come
The shift is running, the break is still ahead.
Break taken
The break is a gap in the plan line. It counts neither as work nor as missing time.
Break checked in
The checked-in break counts towards the mandatory break.
Mandatory break missing
Without a break the legal limit is exceeded.
Mandatory break deducted
A missed break is deducted from the working time.
5 cases
Working from home
Working time, but it does not count towards the staffing ratio.
Outing
Still counts towards the staffing ratio, just away from the house.
Manager helping in a group
The manager helps in the group and counts there.
Checked in for office time
Present but not in care, for example for preparation.
Change at midday
On site in the morning, for example at home in the afternoon.
4 cases
Group change: previous group
From 11:00 she works with the Bears.
Group change: new group
The same person in the Bears' row.
Different work model
On this day a different work model applied than the one in the profile.
Open position
A planned shift that nobody has taken yet.
5 cases
No contract on file
The agreed working hours are not in the profile yet.
Outside contract hours
Planned at a time the contract does not cover.
Outside opening hours
The shift runs past 17:00.
Double shift
Two shifts overlap.
Contract and opening hours: past
Once the day is over, these notes on the plan disappear.
6 cases
Sick
The sick note is confirmed.
Holiday
Or another approved absence.
Not checked in yet
Planned since 07:00, but nobody is here yet.
No check-in: please classify
The day is over and there is no check-in.
Unexcused
Classified, the time is missing from the hours account.
Shift cancelled
The shift did not take place, nobody owes time.
Views
Plan 07:00 to 15:00, check-in 07:40, now 11:00. Every view shows the same, just in more or less detail.
Manager · staff planning
editable · row 50 px
Move the remaining plan, one click opens the shift.
Provider · group tablet
read only · row 37 px
The same row per person, just flatter. Details appear on hover.
Live view
actual only · row 30 px
Shows only who is here right now. Same colours, same yellow edge for everyone still here.
See how staff planning works day to day, or talk to us directly.